Privacy Policy
Our statement of use, management and disclosure of personal information.
1. Important Information and Who We Are
Purpose of This Privacy Policy
This Privacy Policy explains how Autism 4 Justice Alliance (“A4JA”, “we”, “our”, “us”) collects, uses, stores, and protects your personal information when you interact with our website, services, or support channels.
This policy applies to:
- Website visitors
- People using our live chat (Coming Soon)
- Individuals seeking advocacy or casework support
- Anyone contacting us by email, phone, or form
This Privacy Policy works alongside any other privacy notices we may provide.
Controller
Autism 4 Justice Alliance is the data controller responsible for your personal information.
Contact Details
Email: Privacy@autism4justice.org
Website: https://autism4justice.org
If you have concerns about how we handle your data, you may contact the UK Information Commissioner’s Office (ICO). We encourage you to contact us first so we can resolve your concerns quickly and respectfully.
Changes to This Policy
We review this Privacy Policy regularly. The latest version will always be available on our website.
2. The Data We Collect
We may collect, use, and store the following types of information:
Identity Data
- Name or preferred name
Contact Data
- Email address
- Phone number
- Communication preferences
Technical Data
- IP address
- Browser type
- Device information
- Basic analytics
Usage Data
- Pages visited
- Time spent on the site
- Interactions with our content
Support & Casework Data
- Information you share about your situation
- Documents or evidence you provide
- Notes created during advocacy or casework
Sensitive Data
If you choose to share it, we may process information relating to:
- Disability
- Health
- Legal matters
- Safeguarding concerns
We treat this information with enhanced confidentiality.
3. How We Collect Your Data
Direct interactions
You may give us information when you:
- Contact us for support
- Use our live chat (Coming Soon)
- Submit a form
- Provide documents for casework
Automated interactions
We may collect technical data through:
- Cookies (Coming Soon)
- Analytics tools
- Server logs
We do not use invasive tracking or advertising cookies.
4. How We Use Your Data
We use your information to:
- Provide advocacy and support
- Respond to enquiries
- Maintain casework records
- Improve our services
- Ensure safety and safeguarding
- Meet legal obligations
We do not use your data for advertising or profiling.
5. Legal Basis for Processing
We process your information under:
- Consent — when you choose to contact us
- Legitimate interests — to operate our services and support users
- Legal obligation — safeguarding, compliance, or court requirements
- Vital interests — protecting someone at risk of serious harm
6. Sharing Your Data
We only share your information when:
- You give explicit consent
- It is required for safeguarding
- We are legally required to do so
- Emergency services need it to protect life
We do not sell or trade personal information.
7. International Transfers
We aim to store data within the Switzerland or EEA. If data must be transferred internationally, we ensure appropriate safeguards are in place, such as:
- Adequacy decisions
- Standard contractual clauses
- Secure processing agreements
8. Data Security
We use appropriate technical and organisational measures to protect your information, including:
- Secure servers
- Access controls
- Encryption where appropriate
- Staff confidentiality agreements
Only authorised personnel can access your data.
9. Data Retention
We keep your information only for as long as necessary for:
- Support and advocacy
- Safeguarding
- Legal or regulatory requirements
Casework information is typically retained for up to 6 years, unless a different period is required by law or safeguarding guidance.
10. Your Rights
Under Switzerland GDPR, you have the right to:
- Access your data
- Correct inaccurate data
- Request deletion
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent
To exercise your rights, email: Privacy@autism4justice.org
11. Cookies (Coming Soon)
We use minimal cookies for:
- Basic site functionality
- Security
- Simple analytics
You can disable cookies in your browser at any time.
12. Live Chat Privacy (Coming Soon)
When using our chat system:
- Messages may be stored for support and safeguarding
- Staff may review chats for training and quality
- Abusive behaviour may result in restricted access
Chat data is not used for marketing.
13. Safeguarding
If we believe someone is at risk of serious harm, we may need to share information with:
- Emergency services
- Local safeguarding teams
- Relevant authorities
We will only do this when absolutely necessary to protect life or safety.